Town of Bronson – Request for Proposals
Youth Sports Program
The Town of Bronson is requesting proposals for the replacement of our youth sports program to begin in February of 2025. Qualified proposals will be accepted until Wednesday, November 6, 2024 at 2:00 PM, at which time they will be opened and evaluated. The five-member town council reserves the right to accept or reject any proposal in the best interest of the town. At the discretion of the town, respondents may be asked to give a short presentation as part of the selection process at the Town Council meeting on Wednesday, November 6, 2024 at 6:00 PM.
The Town of Bronson is a small municipality located in Levy County, just outside of Gainesville. It has approximately 1,100 residents and two schools, Bronson Elementary School and Bronson Middle/High School. The town abolished the parks & recreation program in 2020, and it was replaced with Bronson Youth Sports in February of 2020. The agreement with Bronson Youth Sports ends on February 18, 2025.
The youth sports program will be responsible for establishing a 501(c)(3) with by-laws and a board of directors comprised of a President, Vice President, Secretary, and Treasurer as well as commissioners assigned to the following sports:
- Baseball
- Basketball
- Cheerleading
- Football (Flag/Tackle)
- Soccer
- Softball
The selected organization will be responsible for managing the program, organizing the volunteers, recruiting the children, and training the coaches (please note that background checks are required). In addition, the selected organization must have exceptional communication skills and the financial expertise to manage admission fees, donations, league fees, registration fees, and sales from concession stands.
Regular board meetings are required. Quarterly presentations to the Bronson Town Council are required. Commercial general liability coverage in the amount of $1,000,000 per occurrence listing the Town of Bronson as an additional insured is required.
The selected organization will have priority over all fields and buildings at the James H. Cobb Park for practices and games.
Proposals should include several letters of recommendations and/or letters of reference showcasing support of the 501(c)(3).
During the RFP process, any intentional omissions, alterations, or false representations will be grounds for rejection of any proposal. Questions or requests for additional information concerning this RFP should be directed to Town Manager Sue Beaudet, 650 Oak Street, Bronson, Florida 32621. Telephone: 352.486.2354. Fax: 352.486.6262. Email: townmanager@townofbronson.org.
Interested parties shall submit one (1) original and nine (9) copies of their proposal to the above-referenced contact person and address in sealed packages and marked clearly “SEALED PROPOSAL FOR NEW YOUTH SPORTS PROGRAM” no later than Wednesday, November 6, 2024 at 2:00 PM. Late proposals will be returned unopened. Qualified proposals will be considered at the regular town council meeting on Wednesday, November 6, 2024 at 6:00 PM.